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Academic Regulations

Source of Information

The UW Colleges catalog contains a complete description of academic regulations including information on:

    • Class attendance
    • Grading system
    • Sophomore standing
    • Incomplete grades
    • Credit/No Credit courses
    • Grade point average (GPA)
    • Academic probation
    • Retention
    • Suspension
    • Honors
    • Appeals
    • And more including additional information about issues described below.

A paper copy of the UW Colleges catalog is available in the UWFox Student Services Office.

Maximum Credit Load

The maximum load is 18 credits. Students who wish to exceed this limit must have an approval form completed by an advisor.   An additional per credit fee will be assessed for credits over the 18-credit maximum.

Adding Courses

Students may add courses using online enrollment PRISM during the first 2 weeks of a full semester, the first week of 8-week courses, or during a proportionate timeframe for shorter courses. If the semester has already begun, permission from the instructor is also required. Once registration closes, online classes can no longer be added. The day that an add request is processed in PRISM is the day that becomes the effective date for records and billing.
The last day to add a course is:

  • Fall 2010-2011 Semester - September 15, 2010
  • Spring 2010-2011 Semester – February 4, 2011

Auditing Courses

An audited course is a course students officially register for but one in which a student will not earn a letter grade or earn college credit. 
Students may change from audit to credit status during the first 2 weeks of a semester or change from credit to audit during the first 10 weeks of a semester. Some courses cannot be taken on an audit basis.

Repeating Courses

Students may repeat courses to improve their grade point average or to improve their understanding of material before taking succeeding courses within a discipline. Repeated courses will be indicated as repeats in PRISM.

Dropping Courses

Students may drop courses using the online enrollment PRISM method during the first ten weeks of a semester. Check with Student Affairs for timelines pertaining to courses that do not meet for a full semester. Failure to drop a course within the official timeline could result in a failing grade. A grade of “W” (Withdrawn) is recorded for courses officially dropped. Students wishing to drop all of their courses are required to come to campus (Student Affairs) to withdraw from the University.

The last day to drop a course is:

  • Fall 2010-2011 Semester - November 11, 2010
  • Spring 2010-2011 – April 8, 2011

Dropping for Non-appearance (No Show Policy)

Students who do not appear for the first session of a course for which they are registered will be dropped from the class roster unless they have given prior notice to the instructor. It is the responsibility of the student to drop or withdraw from a course to insure proper processing of records. Also, if a student is registered for one course only and fails to appear for the first session and is withdrawn from the course, the $100 deposit becomes non-refundable.


Withdrawal is the termination of registration in all courses for a semester. Students who stop attending classes without officially withdrawing will receive failing grades in all enrolled courses. Withdrawal is permitted within the first 10 weeks of the semester (or within a shorter period of time for sessions lasting less than 16 weeks). The last day to withdraw from the university is the same as the “drop a course deadline”.

Withdrawal after June 30 for fall semester and November 30 for spring semester will result in the forfeiture of the $100 deposit.  If a deposit was not made, student will be assessed a $100 withdrawal fee. Withdrawal after the start of classes will result in loss of the $100 tuition deposit, and withdrawal after those periods will require partial or full payment of tuition pro-rated according to the week of withdrawal.

Academic Misconduct

Academic honesty and integrity is expected of all students enrolled at UWFox. Students have the obligation to conduct academic work according to university standards. Students have the right to expect fair grading and have the right of due process if accused of misconduct. It is the responsibility of students to become familiar with the rules of academic misconduct according to UW Administrative Code, Chapter 14.